This Contract (as defined below) sets out the terms and conditions under
which we will provide the Service (as defined below) to you.
By "you" or "your" we mean the “Client”
as defined below.
By "us" and “we” we mean Gulf Conferences Ltd, 14-
Alexandrea Road, West Ealing, London.
Meaning of Terms
In this Contract (unless the Contract otherwise requires), the following
words shall have the following meanings:
Booking - means the request and confirmation of the Service.
Booking Contract - means the Booking Contract signed by the parties which
sets out specific details of the booking of Service by
Client means any natural person, corporate or unincorporated body (whether
or not having separate legal personality) contracting for the use of the
Commencement Date - The Contract shall come into effect upon receipt by
GCL of a signed contract from the Client or on the first date on which
GCL provides the Service, whichever is the earlier.
Conditions means these terms and conditions, as amended from time to time
Contract - means these Conditions and the Booking Contract.
Delegate means any person including speakers, exhibitors or partners attending
all or part of the Event for which this Service is being provided.
Event means the occasion for which the Service is required.
Revenue means the Revenue anticipated by GCL in respect of the Delegate
Service means the services as provided by GCL as set out in the Booking
Website means the website to be hosted and provided by GCL as part of
the Service and as more particularly described in the Booking Contract.
Prior to any event that is booked with Gulf Conferences Ltd, the client
must sign a booking form in which they agree to Gulf Conferences Ltd (GCL)
A copy of these Terms & Conditions can be found below.
The parties referred to in these Terms and Conditions shall be as follows:
a) GULF CONFERENCES LIMITED (GCL)('The Company' – supplier
b) The Acceptor of the said Services ('The Contracting Party')
c) The Receiver of the said Services ('The Clients')
d) Persons acting as Servant or Agents for The Company ('The Servant
In entering into an agreement with The Company for the supply of services,
The Contracting Party and each and every Guest agree to be bound by all
the conditioned exemptions and provision herein contained.
1. On receipt of the registration form, attendees will be sent an email
confirming their booking & attendance at the event.
2. Replacement of a attendees by another individual will be accepted at
no extra charge provided a written request is received by the events team
at gulf Conferences Ltd no later than 48hrs before the event.
3. Any cancellation of registration must be made in writing to the event
manager at firstname.lastname@example.org . Failure to do so may result in
being charged the full amount.
4. All cancellations must be made in writing to the Organisers and are
subject to the following conditions:
• For cancellations made 8 weeks or more prior to the event date
a refund will be issued minus a 30% administration fee.
• For cancellations made 4 - 8 weeks prior to the event date a refund
will be issued in the form of a credit note, minus a 30% administration
fee, to be redeemed at another event with Gulf Conferences LTD, which must
occur within one year from the date of issuance of such credit.
• For cancellations within 4 weeks or less of the conference 100%
charges will apply and no refund or credit will be given.
5. Non-Attendance without notification to the event manager will not qualify
as an automatic cancellation and will incur 100% charges.
6. The Organisers reserves the right to change dates or venue at any given
time, giving as much notice as possible to all signed participants.
7. In completing and submitting a signed registration form to gulf Conferences
Ltd you accept responsibility for the prompt payment of all properly issued
invoices and liability for their payment.
8. A 100% payment is required within 15 days of a booking. All payments
must be received within 15 days of receipt of this form or issue of invoice
9. All monies payable must be received and cleared by the stated due dates.
Payment must be made in full regardless of attendance at the event.
10. All monies payable must be received and cleared before your organisation
may be included in any marketing collateral and press releases.
11. In completing and submitting this registration form to the Organisers
World Scholarship Education Program you indicate your awareness and acceptance
of these Terms and Conditions.
1. Payment Terms
The contracting party agrees to pay a booking deposit of 50% of total
invoice value at the time of booking and the remaining 50% balance on presentation
of an appropriate invoice approximately 15 days of receiving the invoice.
For bookings made within four weeks of an event the total event fee will
be due on confirmation of the booking. Any payment not received on or before
time, GCL has right to go for Judiciary or legal actions without any notice
or warning and any (or) cost incurred will have to be taken care by the
The Company will only accept a booking upon receipt of written confirmation
and once this is received a contract will be deemed to have been made.
Until the booking deposit is paid and contract signed and returned, the
Company shall be free to offer the date in question to other parties.
If for any reason the Contracting Party cancels the booking, the booking
deposit of50% of total invoice value will be forfeited. If for any reason
the Contracting Party cancels the booking within two months prior to the
event date, the Contracting Party shall be liable to pay the total price
4. Change of Event Date
Once the booking is confirmed and Event Booking Form signed any change
of contracted event date instigated by the contracting party up to 30 days
prior to the event date, will incur an administration fee of 10% of the
total contracted event fee.
The contracted event date cannot be changed within 30 days of the event
date without the full event fee being incurred.
5. Post Event Extras Invoices
Invoices for extras shall be payable no later than 07 days following the
date in which the invoice is dated. All extras will incur a 10% administration
6. Late Payment
If payment is not made within the terms set out above, Gulf Conferences
Ltd reserve the right to charge interest at 0.5% per week on overdue fees.
7. The Company's Authority
The Contracting Party and each and every guest agree to abide and comply
with any request or order made by or on the Company's behalf on all
grounds of safety and that the Company's opinion is final and will
be abided by howsoever expressed. If in the opinion of the Company, its
Servants or Agents, the Contracting Party or Guest is behaving dangerously
or is acting in a manner which would or may, in the opinion of the Company,
it's Servants or Agents, lead to a disruption of the services at the
contracted event, the Contracting Party or Guest will, at the request or
order of the
Company, it's Servants or Agents leave the event for the rest of the
day contracted for, without the Company, its Servants or Agents, encountering
All rights to any images and video taken by or on behalf of GCL for the
client are retained by GCL. Where a CD of high resolution images or video
is included as part of the package, GCL gives permission to the Client
to use the images freely, however, ownership of the images remains with
GCL. Vice Versa providing any document, image, video or any kind of tangible
or intangible document, images, video or else can you used for the promotional
purposes, without taking a prior permission from any participant(s).
9. Display Marketing
The Client hereby given permission for GCL to display any images and video
included in this contract in GCL marketing material, including case studies,
literature, exhibitions, advertising, competitions, magazines and on websites.
No use of any of the images will be used for other commercial reasons,
except with written permission from the Client.
10. Liability for Damage or Loss
The Contracting Party accepts liability to pay in full for any damage
or loss to boats, vehicles, waterproof clothing, or other equipment supplied
by the Company, arising out of an act or omission of the Contracting Party
or Guests. The Contracting Party and each Guest agree to limit any claims
against the Company to the risks and amounts insured against by the Company
and agree to observe the terms and conditions thereof. A synopsis of the
insurance policy is available to all Contracting Parties and Guests. The
Company and its Servants or Agents accept no responsibility in respect
of any damage whatsoever, to any property of the Contracting Party or Guests
except where such damage is caused by the negligence of the Company, its
Servants or Agents.
11. The Contracting Party and each and every Guest agree to save the Company,
it's Servants or Agents, harmless from and to indemnify the Company,
it's Servants or Agents against all actions, claims, costs, expenses
and demands in respect of death or injury to the Contracting Party or Guests,
arising out of or in connection with attendance at the contracted event
in circumstances where the company is not at fault.
12. The Company, its Servants or Agents accept no responsibility for matters
outside the Company's control causing the contracted event to be cancelled
or altered from the advertised or contracted programme. The Contracting
Party agrees that the Company may change the event contracted for without
reduction in price in the instance of weather conditions rendering the
original event impractical or dangerous.
The company may change the activity or product supplied if necessary but
will endeavour to supply a similar activity or product. Where possible
all changes will be discussed with the Contracting Party prior to the event
13. It is hereby expressly agreed that each and every Servant or Agent
of The Company (including every Independent Contractor employed by The
Company) shall take the benefit of every exemption and limitation herein
contained and every exemption from liability, defence and immunity of whatsoever
nature applicable to The Company or to which The Company is entitled here
under shall also be available and shall extend to protect every such Servant
or Agent of The Company.
The Company is or shall be deemed to be acting as Agent or Trustee on
behalf of and for the benefit of all persons who are or might be its Servants
or Agents from The Company is or shall be deemed to be acting as Agent
or Trustee on behalf of, and for the benefit of all persons who are or
might be its Servants or Agents from time to time (including Independent
Contractors as aforesaid) and all such persons shall to this extent be
or be deemed to be parties to the contract evidenced by this agreement.
14. If any term of this Agreement is deemed to be void or unenforceable
whether in whole or in part, the validity and enforceability of the remainder
of this Agreement including any part of such term which is not held to
be invalid shall not be prejudiced or affected and shall continue to apply
subject to such amendment.
15. Any additions or alterations of the terms and conditions of this agreement
shall be null and void unless agreed upon in writing by the parties.
16.Intellectual Property Rights
As between the Client and GCL, all intellectual property rights and all
other rights in and/or resulting from the provision of the Service shall
be owned by GCL. GCL licenses all such rights to the Client on a non-exclusive,
worldwide basis to such extent as is necessary to enable the Client to
make reasonable use of the Service. If this Contract is terminated, this
licence will automatically terminate.
Any intellectual property rights developed prior to or out with the scope
of this Contract shall remain the property of the party that introduced
the same and they will grant to the other party, a non-exclusive, royalty
free licence to use the same for the purpose of fulfilling their obligations
under the Contract.
If the Client provides any logos, trademarks, copyright or any materials
(“Client IP”) to GCL for the Website the abstract or for the
purpose of delivering the Service, GCL shall have a licence to use the
intellectual property rights in any such Client IP for the purpose of delivering
the Service only.
The Client warrants that it has sufficient rights in the Client IP to
licence it to GCL under this Contract and will indemnity GCL against any
and all loss incurred as a result of the use of such Client IP.
The Client shall keep in strict confidence all technical or commercial
know how, specifications, inventions, processes or initiatives which are
of a confidential nature and have been disclosed to the Client by GCL,
its employees, agents, consultants or subcontractors and any other confidential
information concerning GCL’s business or its products which the Client
The Client may disclose such information:
1. a) to its employees, officers, representatives, advisers, agents or
subcontractors who need to know such information for the purposes of
carrying out the Client’s
obligations under this Contract; and
2. b) as may be required by law, court order or any governmental or regulatory
The Client shall ensure that its employees, officers, representatives,
advisers, agents or subcontractors to whom it discloses such information
comply. The Client shall not use any such information for any purpose other
than to perform its obligations under this Contract.
No information or document can be used against GCL in the court of law
in terms of negligence and (or) non-compliance of agreed contract or payment
what so ever. GCL does not hold any liability in any cancellations and
non-compliance of pre-stated conditions.
18. By accepting the terms and conditions of Gulf Conferences Ltd, the
Contracting Party accepts the booking terms and conditions of all Suppliers
and Sub Contractors to The Company. These terms and conditions are subjected
to change without any prior notice. In so much The Contracting Party agrees
to be bound by all terms relating to Security / Damage deposits, in relation
to yacht charter, equipment hire and accommodation.